For what purpose will personal data be processed?

We process your data for organizational and implementation purposes. We also use this data to send you any announcements, programs and newsletters relevant to the event in advance. During the Summer School, we will take photos for documentation purposes and for the public relations work of TU Dresden and ScaDS.AI Dresden/Leipzig. In addition, participants can subscribe to a newsletter, which will provide them with ongoing information about the Summer School and other relevant news from ScaDS.AI Dresden/Leipzig.

Who is responsible for data processing and to whom can data subjects turn?

What is the legal basis for the processing of personal data?

The legal basis for the processing of data for the aforementioned purposes is Art. 6 para. 1 and subpara. 1 letter a and, if applicable, Art. 9 para. 2 letter a GDPR (consent).

For recordings that allow for the identification of their location or the location of the event (e.g. wide shots), Art. 6 para. 1 subpara. 1 lit. e in conjunction with. § 6 para. 3 GDPR in conjunction with §3 para. 1 Saxon Data Protection Implementation Act (SächsDSDG).

What personal data will be processed?

Only the data regarding your external characteristics, the environment and the content of the photos will be processed. In addition, the following personal data is processed for the registration and organization of the event:

• First and last name
• Title
• Place of work (e.g. name of the Institute or Chair)
• Invoice address
• Email address
• Particular needs and dietary requirements

Your email address is processed in case of subscription to our newsletter.

How will personal data be processed and how long will it be stored?

All the information collected for the organization and implementation of the event will be treated confidentially, stored on TU Dresden’s own servers and deleted within five working days once the Summer School has finished.

The photos taken at the event will appear in offline media (e.g. flyers, brochures, etc.), in digital media (e.g. presentations) and on the Internet (e.g. websites, social media, etc.). You will not be the focus of the photos, as only wide shots of the Summer School rooms and the speakers will be published. However, please do not hesitate to contact the photographer or us, should you have any objections. This is the only way we can protect your rights, prevent you from being photographed or delete a photo that has already been taken. The photos are stored for a period of five years. At the end of the fifth year, they will be deleted and will be no longer be publicly accessible via the named media. If you would like to arrange for the deletion of the photos yourself in advance, please send us a message directly. We will comply with the deletion request immediately. 

Your email address for receiving the newsletter will be stored until revoked.

Will personal data be transferred to other parties?

An external contractee (IT service provider) is assigned to organize and run the event:

eveeno
Andreas Bothe
Ellenbogen 8
91056 Erlangen

What general rights do data subjects have?

Voluntariness and withdrawal (Art. 7 para. 3 GDPR)

The submission of personal data is voluntary. You can refuse or withdraw your consent at any time without stating a reason to the person responsible for the data. Your personal data will then not be processed further. However, you may not be able to participate in the event if you withdraw your consent or object (see below). The withdrawal shall not affect the lawfulness of the processing that took place before consent was withdrawn.

Right of access to personal data (Art. 15 GDPR)

You have the right to obtain information on the data processed concerning your person, as well as the potential recipients of this data, at any time. You are entitled to a reply within one month after the responsible party receives the request for information.

Right to rectification, erasure and restriction (Art. 16-18 GDPR)

You may request that TU Dresden correct or erase your personal data and/or restrict its processing at any time.

Right to data portability (Art. 20 GDPR)

You may request that the responsible party send you your personal data in a machine-readable form. Alternatively, you can request the direct transfer of your personal data to a different responsible party, insofar as this is possible.

Right to object (Art. 21 GDPR)

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6 para. 1 subpara. 1 letter e GDPR, at any time.

Right to lodge a complaint (Art. 77 GDPR)

You can contact TU Dresden’s Data Protection Officer (see above) at any time and, in the case of a complaint pursuant to Art. 77 GDPR, the supervisory authority for data protection.

The responsible supervisory authority for TU Dresden:

Saxon Data Protection and Transparency Officer
Dr. Juliane Hundert
Devrientstraße 5
01067 Dresden, Germany
Email: post@sdtb.sachsen.de
Tel.: + 49 351 85471 101
www.datenschutz.sachsen.de

Do you have questions or concerns?

Please do not hesitate to contact us directly if you have any questions or concerns regarding data protection or the Summer School itself, or if you wish to exercise the aforementioned rights. Our contact details can be found under “contact” at the top.